Privacy Notice

In accordance with the General Data Protection Regulations (GDPR), we are required to handle your personal data in a certain way. In particular we are required to:

Privacy Notice

In accordance with the General Data Protection Regulations (GDPR), we are required to handle your personal data in a certain way. In particular we are required to:

(a)          Tell you the details of the type of personal data we may hold or process about you; and

(b)          the purpose for which we hold that personal data; and

(c)          Any person or company (any third party) who may receive your personal data; and

(d)          where your personal data is being held; and

(e)          advise you of your rights in relation to your personal data.

Our Privacy Notice may be updated from time to time, and you can view our current Privacy Notice via our website at any time.

Harrow East PCN Volunteers

A group of local volunteers supporting the work of three GP practices in the area with the health needs of its local population.

Why do we need your data?

In order to achieve a pro-volunteering culture and maintain connections, it will be necessary to obtain your contact details for communication purposes between Harrow East PCN Volunteers and the local community. We need your data to manage your relationship with us and to keep you well-informed of our initiatives and recent developments.

Opting in or out for our newsletter

To receive our email newsletters, you will be required to give us explicit consent by ‘opting in’ on our website. However, should you wish to no longer receive our newsletter and updates, you can ‘opt out’ at any time by visiting our website and filling out our ‘opt out’ form.

Where is your personal data held and who is it shared with?

For storage purposes, your personal data and information about your relationship with us are hold on Google Cloud and Microsoft 365. We use Microsoft and Google Drive to collect information via forms embedded in our website and Zapier to process information between these software. We use Slack and HubSpot to manage our CRM. Your personal data may not be held in all of the above storages, you may request information in relation to precisely where your personal data is being held. Personal data will be kept by Harrow East PCN Volunteers or its successors for only as long as it is required or permitted by law.

Your personal data will not be shared with any third party for marketing purposes.

How do we collect your personal data?

We collect your personal data, namely contact details, via our forms.

GDPR: Your Personal Data Rights

As a data subject, you have rights under the GDPR in relation to your personal data. You may at any time:

(a)           request access to your personal data;

(b)          request any rectifications of your personal data to be made or to correct any inaccuracies in your       information;

(c)           request your personal data to be erased, meaning you have a right to be forgotten;

(d)          object to, and request restriction of processing your personal data and/or your data being moved or              sent anywhere you do not want it to go. We will communicate any rectification or erasure of             personal data to each recipient of your personal data unless it is impossible or involves a             disproportionate effort. In the event we do share your personal data with other recipients beyond               those mentioned above we agree to inform you about those recipients upon request; and

(e)           complain to the Information Commissioner’s Office (ICO) at any time if you believe your personal               data has been mishandled.

No Fees

We will not charge a fee for compliance with any of the above requests, insofar as the requests are not repetitious, excessive or unreasonable. You may express any inquiries or requests relating to your personal data by emailing

Special Categories

We will not collect any personal data relating to race, ethnicity, political opinions, religious beliefs, trade union membership, genetic data, biometric data, sexual orientation or health.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Join and help as a Volunteer!